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In a formal sense, minutes are the historical record of an officially convened meeting of an organized decision-making body, such as a board of directors, municipal council, or executive committee. Informally, the term minutes can ex-tend to mean a summary of a meeting of a group that is not formally organized, and may or may not have collective decision-making powers. Minutes should generally focus on decisions and actions taken by the group, and may also capture the thought process that led to decisions.
Purpose of Minutes
The purpose of minutes is to provide an accurate, impartial record of the business transacted at a meeting. Properly constructed minutes provide a record of corporate decisions, reflect director dissent where appropriate and offer guidance for future board action. They should be clear, concise, impartial and free from any ambiguity and they also serve as a source of contemporaneous evidence in judicial or regulatory proceedings.
Regardless of the subject matter discussed, minutes should always include:
The characteristics of a good minute taker
Robert’s Rules of Order
“In an ordinary society, unless the minutes are to be published, they should contain mainly a record of what was done at the meeting, not what was said by the members.”
The Minute Takers Toolbox:
Additional Video Material