You are going to plan a meeting for 20 employees in the marketing department. The meeting will have to be held at a nearby hotel or conference centre since you do not have a big enough room at the office. Your task is to create a budget for the 4-hour meeting (9:00 a.m. until 1:00 p.m.), which will include a lunch. You also need to include a gift for each delegate: an 8GB USB memory stick with the company logo stamped on it.
The Real Budget
Here is a sample budget calculation worksheet, which is broadly based on what many events need.
Getting Strict About the Budget
Budgets are a critical piece of event planning. If you wish to build credibility as an event coordinator and be asked to be involved in future events, you must respect and stick to the budget that gets approved.
You cannot go over budget under any circumstances, which sometimes means that you have to eliminate some aspects of your plan. This is similar to budget reductions at home: you might have to give up something that you thought was really important, but you cannot have it all.
Pre-Assignment
You are going to plan a meeting for 20 employees in the marketing department. The meeting will have to be held at a nearby hotel or conference centre since you do not have a big enough room at the office. Your task is to create a budget for the 4-hour meeting (9:00 a.m. until 1:00 p.m.), which will include a lunch. You also need to include a gift for each delegate: an 8GB USB memory stick with the company logo stamped on it.
Here is a sample budget calculation worksheet, which is broadly based on what many events need.
Budgets are a critical piece of event planning. If you wish to build credibility as an event coordinator and be asked to be involved in future events, you must respect and stick to the budget that gets approved.
You cannot go over budget under any circumstances, which sometimes means that you have to eliminate some aspects of your plan. This is similar to budget reductions at home: you might have to give up something that you thought was really important, but you cannot have it all.
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